Topic
ARBE4308: Cost Planning & Estimating Assessment 3 – Project Scenario
Subject
Engineering
Date
5th Jun 2025
Pages
3
ARBE4308 – Cost Planning & Estimating
ASSESSMENT 3 – PROJECT SCENARIO
As previously noted, your Managing Director, Dr Andrew Quentin Stihlwasser has you assisting a builder ESTOM8-4308 & Associates Pty Limited to prepare a tender. You have now successfully built up first principle rates for the 10 nominated items and now the owner of the company Mr. Santos Clawes would like to you assist in the remaining tender preparations.
Your MD has provided you with the email below outlining what was agreed at their meeting.
From: Santos Clawes <Santos.Clawes@bigtimedevelopments.net.au>
Sent: Monday, 24 March 2025 9:16 AM
To: Andrew Quentin-Smith <AQS@WeMeasureIt&Ass.com.au>
Subject: Final Tender Submission (URGENT)
Good morning Andrew,
As discussed yesterday afternoon, we now have the remaining information and would request your assistance in finalising our tender submission. In order to ensure everything is covered, I have outlined it within thew following:-
Purpose
In order to submit a conforming tender we need to ensure we have appropriately considered the full scope of the project and allowed accordingly. In order to ensure this, we will therefore need to complete a site analysis, identify the most appropriate tender strategy, price the project preliminaries in detail, along with pricing all of the remaining BOQ items (with the 10 previously priced items to also be included in the total).
Information
I have included all of the information I have within our preferred document management system “Canvas”, which includes the following:-
Trade pricing received from our preferred subcontractors;
Project timeframe;
Template to assist with the Preliminaries calculations;
Three Formwork tenders for you to review and recommend the most appropriate;
Full BOQ to price;
Project drawings (Incl. architectural, structural and civil)
If there is any additional information required/you have any queries, I would request that you utilise our preferred document management system “Canvas” and include your request within the nominated ‘Request for Information’ (RFI) section.
Deliverables
In relation to the deliverables, I will require the following:
Cover letter including all of the industry standard requirements for a conforming tender;
Justification of the tender strategy proposed;
A completed site analysis to inform the preliminaries calculations;
Completed preliminaries calculations;
Formwork quote analysis; and
Completed BOQ document.
Deadline
As you are aware, a tender needs to be submitted on time if it is to be considered.
This task is therefore critical and will need to be provided by 5pm Sunday 27th April 2025 if we are to be considered for the project.
I appreciate your assistance with this matter and look forward to receiving your document.
Regards
Santos Clawes
Director
Big Time Developments
Suite 56, Level 8
George Street
SYDNEY, NSW, 2000
ASSESSMENT 3 – ASSESSMENT CRITERIA
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Assessment Criteria: ARBE4308 Assessment 3 |
Fail (0-49%) (failure to adequately address the main issues and lack of understanding of the basic principles) |
Pass (50-64%) (majority of the main issues addressed but inadequate evidence of independent thinking and analysis) |
Credit (65-74%) (all the main issues are addressed but limited evidence of independent thinking and analysis) |
Distinction (75-84%) (good exploration of main issues with high level of independent thinking and critical analysis) |
High Distinction (85-100%) (comprehensive exploration of main issues with outstanding level of independent thinking and critical analysis) |
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Site analysis and management 15% Site constraints Site management considerations Site management layout |
Serious misrepresentation of the nature of the site. Layout proposed is not practical. The site analysis is not adequate to inform the pricing. Inadequacies that could lead to project failure |
Few site constraints are identified and discussed The site management approach provides reasonable insights for pricing preliminaries The proposed site layout is practical. |
Most site constraints are identified. Site management issues that impact on cost of operations are noted Practical and workable site layout. Access, boundaries, storage, traffic management etc are discussed with regard to the tender cost. |
Clear and detailed account of site constraints Excellent discussion of site management issues that impact on cost of operations Practical and workable site layout. Access, boundaries, storage, traffic management etc are discussed with regard to the tender cost Environmental management is considered. |
Clear and detailed account of site constraints Excellent discussion of site management issues that impact on cost of operations Very thoughtful site layout taking into account the progress of the project. Access, boundaries, storage, traffic management etc are discussed with regard to the tender cost. Environmental management is evident. |
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Tender Strategy 30% Overall tender strategy Over heads components Profit determination |
A tendering strategy is not proposed or is inappropriate. Overheads calculations and profit expectations are not clearly set out or are incorrect which can result in failure of the organisation. |
Proposed tendering strategy is narrow in scope but valid Overhead discussion is evident Overhead and profit determination is calculated on a rational basis. |
Clear and detailed account of a tendering strategy Clear discussion of overheads Clear discussion of profit expectation Overhead and profit determination is calculated on a rational basis. |
Clear and detailed account of a tendering strategy The tendering strategy is approached from a number of perspectives (marketing, competitive behaviour, internal resources, economic conditions) with assessment of risk exposure Well justified mark up discussion Profit expectations are clearly established. |
Excellent articulation of a tendering strategy focused on winning the tender The tendering strategy is approached from a number of perspectives (marketing, competitive behaviour, internal resources, economic conditions) with assessment of risk exposure. Well justified mark up discussion. Profit expectations are clearly established on a rationale basis considering the tendering strategy. |
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ARBE4308 Assessment 3 |
Fail (0-49%) (failure to adequately address the main issues and lack of understanding of the basic principles) |
Pass (50-64%) (majority of the main issues addressed but inadequate evidence of independent thinking and analysis) |
Credit (65-74%) (all the main issues are addressed but limited evidence of independent thinking and analysis) |
Distinction (75-84%) (good exploration of main issues with high level of independent thinking and critical analysis) |
High Distinction (85-100%) (comprehensive exploration of main issues with outstanding level of independent thinking and critical analysis) |
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Pricing preliminaries and temp. work 20% Identification and allocation Pricing |
Items are not adequately identified. Site analysis, program and contract conditions are not accounted in developing the preliminaries. Workings are not presented. No references. |
Some items are adequately identified. Some links to site analysis, program and contract conditions are obvious. Workings are presented. Referencing is acceptable. |
Most items are adequately identified. Good links to site analysis, program and contract conditions are obvious. Workings are presented. Referencing is acceptable |
Preliminaries build up is extensive and accounts for all non direct costs of the project. Items that are the responsibility of the main contractor or subcontractors are identified. All temporary works are clearly identified and priced and linked to the site analysis and program. Some implications of the contract conditions are clearly accounted. Clear easy to follow workings. |
Preliminaries build up is extensive and accounts for all non direct costs of the project. Innovative use of preliminaries to provide a competitive advantage. Items that are the responsibility of the main contractor or subcontractors are identified. All temporary works are clearly identified and priced and linked to the site analysis and program. All the implications of the contract conditions are clearly accounted. Clear easy to follow workings |
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Tender submission scope structure and Professional presentation including business letter 35% |
Overall submission is fragmented and difficult to follow. The total price is not calculated. Detailed workings are not provided. There is no referencing. Business letter does not detail offer Business letter not adequately presented Overall not a professional submission |
Most of the items in the BOQ are priced The presentation is acceptable and can be followed. There is a logical flow. Referencing is acceptable Business letter sets out basis of offer Business letter is adequately presented |
All of the items in the BOQ are priced The presentation is acceptable and can be followed. There is a logical flow. Referencing is acceptable Business letter sets out basis of offer with some details Business letter is professionally presented |
All of the items in the BOQ are priced and a total tender sum is calculated. The submission is complete The submission is well structured. All cost items are referenced as source, page number, e.g. Rawlinsons 2024, page 425. Business letter sets out basis of offer with good detail Business letter is professionally presented |
All of the items in the BOQ are priced and a total tender sum is calculated. The submission is complete The submission is well structured. And presentation is outstanding. All cost items are referenced as source, page number, ie.g. Rawlinsons 2024, page 425, Business letter sets out innovative offer Business letter is professionally presented |
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