Project assessment

Criteria

Unit code, name, and release number

BSBPMG537 - Manage project procurement (Release 1)

Qualification/Course code, name, and release number

BSB50820 - Diploma of Project Management (Release 1)

Student details

Student number

 

Student name

 

Assessment declaration

Note: If you are an online student, you will be required to complete this declaration on the TAFE NSW online learning platform when you upload your assessment.

This assessment is my original work and has not been:

plagiarised or copied from any source without providing due acknowledgement.

written for me by any other person except where such collaboration has been authorised by the Teacher/Assessor concerned.

Student signature and date

 

Assessment instructions

Assessment details	Instructions
Assessment Overview	The objective of this assessment is to assess your knowledge and performance in managing project quality.
Assessment event number	2 of 2
Instructions for this assessment	This is a project-based assessment that assesses your knowledge and performance of the unit. This assessment is in one part: Part 1: Project And is supported by: Observation checklist Assessment checklist Assessment feedback BSBPMG537_AE_Pro_2of2_Appx_ 1 Simulation P ack BSBPMG537_AE_Pro_2of2_Appx_ 2 Pro curementManagement   PlanTemplate BSBPMG537_AE_Pro_2of2_Appx_ 3 StakeholderScript BSBPMG537_AE_Pro_2of2_Appx_ 4 POTemplate BSBPMG5327_AE_Pro_2of2_Appx_ 5 LessonsLearned Note: This assessment may contain links to external resources. If a link does not work, copy, and paste the URL directly into your browser.
Submission instructions	On completion of this assessment, you are required to submit it to your Teacher/Assessor for marking. Where possible, submission and upload of all required assessment files should be via the TAFE NSW online learning platform. It is important that you keep a copy of all electronic and hardcopy assessments submitted to TAFE and complete the assessment declaration when submitting the assessment.
What do I need to do to achieve a satisfactory result?	To achieve a satisfactory result for this assessment you must answer all the questions correctly. If a resit is required to achieve a satisfactory result it will be conducted at an agreed time after a suitable revision period.
What do I need to provide?	TAFE NSW student account username and password. If they do not know their username and password, contact campus or service centre on 131601. Computer or other device with word processing software and internet access.
What the Teacher/Assessor will provide	Access to two simulated projects (and supporting documentation) for students who do not have access to two workplace projects. Access to examples of project schedules, reports, and feedback from project stakeholders regarding time management for students who do not have access to two workplace projects.
Due date Time allowed Location	Refer to the Unit Assessment Guide 5 hours (indicative only) Assessment is to be completed out of class.
Assessment feedback, review or appeals	In accordance with the TAFE NSW policy Manage Assessment Appeals, all students have the right to appeal an assessment decision in relation to how the assessment was conducted and the outcome of the assessment. Appeals must be lodged within 14 working days of the formal notification of the result of the assessment. If you would like to request a review of your results or if you have any concerns about your results, contact your Teacher/Assessor or Head Teacher. If they are unavailable, contact the Student Administration Officer. Contact your Head Teacher/Assessor for the assessment appeals procedures at your college/campus.

Specific task instructions

This document contains the instructions for the projects and what information the student needs to provide.

This assessment can be conducted in the workplace for two currently active projects or using the simulated projects located in the BSBPMG537_AE_Pro2of2_Appx_1SimulationPack. The student also has the option of using one workplace project and one simulated project.

Each workplace project must meet the following requirements:

appropriate workplace approvals to use the project in this assessment (any details that may impact confidentiality can be blanked out)

the project must be current (not previously completed) which the student is actively working through

the project must have a lifecycle greater than three months

the student must have access to the project team, and stakeholders

the project outcome and documentation align to the unit criteria

project documentation including quality criteria, evidence of quality monitoring and improvement practices.

 

Submission instructions

Once all tasks have been completed, upload this document and any additional documents (such as the project schedule).

If the student is submitting video evidence, they must:

Provide a video recording for each participation clearly meeting all requirements.

Ensure they have access to the equipment and resources required to participate in each demonstration.

Address the questions or items listed in the observation checklist, either during the demonstration or record them in a separate video file.

Part 1: Case Study

For this assessment, the student will document a quality management plan, and implement quality control and assurance processed for two different projects using the appropriate project management tools and techniques.

For each project, the student will need to work through the tasks listed below to ensure and demonstrate effective quality management.

Task 1. Project procurement requirements and processes

Complete the relevant sections in BSBPMG537_AE_Pro2of2_Appx1_Simulation_Pack to provide detailed information about the Projects including:

type of project

Identify project objectives, needs and budget

the student’s role and who they will be working with

Task 2. Procurement Management Plan

For each of the two Projects, complete the Procurement Management Plan (BSBPMG537_AE_Pro2of2_Appx_2ProcumentManagementPlan) – you must complete three rows for each Project (six in total).

Task 3. Obtain information from Suppliers

Draft emails to four potential Suppliers (two for each Project):

Provide a brief description of the projects being undertaken

, including procurement requirements.

Request

information about

whether they can fulfill your procurement requirements.

 

Communicate to suppliers your selection processes and criteria.

Request approval from

Suppliers

 

for procurement processes to be used.

The text of the emails should be grammatically correct, English, and written in an appropriate business-like style.

Task 4. Conduct Procurement Activities

Select a specific procurement requirement (for example, the External Creative Agency creating the multimedia presentation) and identify your specific legal requirements and agreed selection criteria for a Supplier.

Complete two Supplier meetings for two Suppliers for the same procurement requirement (i.e. for one Project only – such as two different Creative Agencies).

For the Supplier meetings, students should conduct a 5–10-minute meeting with one vendor from each project to:

Communicate agreed

procurement

needs

to

the

potential Suppliers and confirm their understanding of

your

objectives.

 

Seek

the supplier’s responses

and evaluate against your procurement requirements

.

Select your preferred Supplier according to legal requirements and agreed selection criteria.

Requirements/Selection Criteria	Supplier One	Supplier Two

Meet with your preferred Supplier.

Negotiate and agree on the terms and conditions of your Supply.

During the meeting, the student will demonstrate the following communication skills:

speaking clearly and concisely 

using non-verbal communication to assist with understanding (e.g., nodding) 

asking questions to identify required information 

responding to questions as required 

using active listening techniques to confirm understanding. 

The student will need to provide their stakeholder with BSBPMG537_AE_Pro2of2_Appx_3Stakeholder_script.

Using BSBPMG537_AE_Pro2of2_Appx_4POTemplate, complete a Purchase Order for the procured goods/services/works.

Task 5. Monitor Procurement

Draft an email to the preferred Supplier identified in Task 4:

Request a status update on the progress of the procurement.

Write an emailed response from the Supplier documenting the

progress of the

procurement, specifically

providing

 

detail

of

timeframes

. This email must

 

document

two challenges

to completion.

Monitor

and r

eview the progress of the procurement against agreed conditions and timeframes.

Write

an email to the Project Manager reporting the procurement progress, including any

challenges,

and

documenting

agreed remediation actions

for the two challenges

.

The text of the emails should be grammatically correct,

English,

and written in an appropriate business-like style.

Task 6. Finalise Procurement Procedures

Draft an email to your Project Manager, plus two other relevant stakeholders from the relevant Project group:

Provide

a

n update on the outcome

of the procurement

procedure, confirming if deliverables

and requirements

were met

.

Review documentation and correspondence

.

Determine the effectiveness of procurement activities.

 

Request feedback

from the stakeholders.

Upon receipt of the feedback, document lessons learned in the register (

BSBPMG53

7

_AE_Pro2of2_Appx_

5

LessonsLearned

) for both projects.

The text of the emails should be grammatically correct, English, and written in an appropriate business-like style